CEA Project Management Volunteer
We are looking for a volunteer to work with our Secretary to help coordinate our annual Chapter Excellence Awards (CEA) entry. Throughout the year, this person ensures that we are tracking the right information. As it gets closer to submission date, this volunteer helps to keep track of the submission timeline and coordinates with our various committees to submit details and data for the submission document.
Volunteer Team Leader
This person will help direct and coordinate event volunteers, as needed. (Commitment is approximately 45 minutes. Arrive at 11:15.)
This person(s) helps to coordinate the flow of traffic and answer questions (Commitment is approximately 30 minutes. Arrive at 11:30.)
In Your Seat Programs
This person places programs in each set in the dining room. (Commitment is approximately 15 minutes. Arrive at 11:30.)
These people ensure that the pop up banner, backdrop, and podium signage are setup and clearly visible. Requires 2 people. (Commitment is approximately 15 to 30 minutes. Arrive at 11:15.)
This person(s) identifies anyone looking lost and helps them get acclimated to the event. Requires a willingness to talk to strangers. (Commitment is approximately 30 minutes. Arrive at 11:30.)
This person will help identify speaker needs and topics, reach out to possible speakers and coordinate commitments for the 2016/17 season.
Greeters & Registration
This person(s) will greet members and guests, hand out nametags, ensure that all guests sign in.
This person(s) will help with location scouting, negotiation of discounted or free services (appetizers, for example, or happy hour drinks prices even if it’s not happy hour)
This person will draft email announcements for event promotion, as needed.
Programming/Special Interest Groups
Collaborate with the Director of Special Interest Groups to help manage details for our various SIGs for the 2017-18 season. Tasks can include reaching out to SIG leaders via phone calls and emails to confirm preferred dates, collecting information on topics for event promotion on our website and social channels, as well as other tasks as they come up. This is a great role for a member who is outgoing, organized and interested in building deeper connections with our local marketing community.
CMO Roundtable Volunteers
We need an enthusiastic volunteer or two to join our Chair to help plan and support the relaunch of our Chief Marketing Officer (CMO) Roundtables. Duties will include sharing creative ideas to help us drive event attendance, bringing these ideas to life and assistance with event administration and logistics as needed. Volunteers who have experience in event planning geared toward executive level audience is a big plus.
Volunteers in Charge of First Impressions
The membership committee is looking for some outgoing members who would like to help out as Greeters. The Greeters will attend monthly luncheons and other events, and help out at the membership information table before and after the luncheon. They will greet members and guests and answer any questions they may have.
- Time Commitment: About 1-2 hours per month
- Need: About 2 greeters per luncheon event
Group Membership Volunteer
Collaborate with our Director of Group Membership to ensure our group members are happy and have everything they need readily available. Help us brainstorm ideas for adding value to group members and keeping them engaged in chapter activities.
Volunteer Engagement & Appreciation Volunteer
Collaborate with our Director of Volunteers to ensure volunteers are engaged by responding to volunteer inquiries and matching them with available openings. Ensure placements are successful, and periodically check in with board members and volunteers. Help brainstorm additional ideas for volunteer appreciation and engagement.
AMA 101 Volunteer
AMA 101 is a relatively new event that we launched to help new members get a better idea of how they can get the most out of their AMA membership. Help us organize these events by planning logistics, registrations, follow-ups, and event-related announcements with the communications team. This could also include coordinating lists of new members and ensuring board touchpoints as a warm introduction to the chapter (through phone calls and/or emails).
Volunteer Promoting Smiles & Relationships
The membership committee is looking for some outgoing members who would like to get involved as Membership Volunteers. The Membership volunteer assists the membership committee by participating in membership retention campaigns. This involves communicating with new and existing members, sending out thank you cards, welcoming new members, as well as calling and following up with new and/or existing members.
Volunteer In Charge of Name Badges
AMA recently rebranded with a unified, clean new look (#OneAMA) and we are in the process of updating name badges for our entire RVA membership over with the next few months. We are looking for a volunteer to help manage this process. This role would entail collaborating with our communications team, as well as vendors to obtain updated member information and coordinate the monthly orders and distribution.
We are looking for a member with graphic design experience to join our communications team. As a graphic design volunteer, you’ll work on the design and layout of various online and print communication pieces, including the In Your Seat piece for luncheons, website graphics, emails, etc. This volunteer should be proficient in the Adobe Suite products (InDesign, Illustrator, Photoshop, etc.)
We are looking for an email coordinator to help manage our email communications for relevant chapter announcements. This role involves:
- Build emails, coordinate content and manage sending of event emails and other announcements based on our target audiences (member vs. non-member)
- Potentially report on email metrics (open rates, etc.)*
- Coordinate with programming committee to obtain important event dates and registration links for announcements
- Help manage the communication calendar